Until the port communication system conforms the requirements of a single window for ship reporting, the vessels calling the Port of Koper should be reported to Luka Koper d.d., Slovenian Maritime Administration, Financial Administration RS (Customs) and the Police.
The pilotage plan and the plan of ships alongside are prepared by Luka Koper d.d. (Operations dept.). The arrival of a vessel to the Port of Koper should be reported electronically at least 7, 3 and 2 days before the arrival to the port. The anticipated arrival time should be confirmed 24 hours upfront. Several IT solutions are available on the market. You may contact the Operations dept. (planerjiSNL@luka-kp.si) for additional information on vessels calling. The information on port security can be accessed by the Security Officer directly via URSP system.
The orders for handling services should be delivered by 10.30 am for the following workday. The orders for Saturday, Sunday and bank holidays should be delivered on the last workday before above listed days. The client should deliver the order via a computer system.
The Slovenian Maritime Administration (URSP) controls the navigation safety and inspects the implementation of maritime safety regulations. The pre-calls and calls of arriving vessels, including the HAZMAT notification for hazardous goods and the notification on the compulsory extended inspection are executed via the SI SSN system. Additional information is available on the Slovenian Maritime Administration website: http://www.up.gov.si/en/maritime_safety/required_documentation_for_arrivaldeparture_of_ships/
The notification for the Police requirements is implemented in accordance with the provisions of the Schengen Borders Code. The Police acquire data from FAL5, FAL 6 and STOWAWAY forms via the URSP system. The information regarding the number of visas and residence permits, the itinerary and the programme of the cruise should be delivered directly to the Police. The same applies for the notification of passengers without valid documents required for border crossing.
The notification of an arriving vessel also includes reporting the Financial Administration (Customs) which must be delivered the entry summary declaration, cargo manifest and the arrival notification.